Compliance Services Built for HVAC & Property Management
Three tiers of EPA Section 608 compliance support. Every engagement starts with a thorough audit and ends with a written report you can show any inspector.
Starter Audit
The Starter Audit is a complete, one-time review of your EPA Section 608 compliance posture. It covers every area an inspector would examine: technician certifications, purchase and use logs, appliance service records, leak inspection documentation, and recovery equipment compliance.
It is the entry point for most clients — and the fastest way to find out exactly where your exposure is before an inspector does.
Ideal for:
- ✓ HVAC contractors who've never had a formal compliance review
- ✓ Property managers who need to verify their HVAC vendors are compliant
- ✓ Businesses newly subject to AIM Act 2026 requirements
- ✓ Anyone who received a Notice of Violation and needs a remediation baseline
What You Receive
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9-Section Compliance Report
Covers all major 40 CFR §82 requirement areas: certifications, purchase logs, service records, leak inspections, recovery equipment, disposal, venting prohibition, and AIM Act thresholds.
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Color-Coded Risk Assessment
Each finding is rated Green (compliant), Yellow (needs attention), or Red (immediate risk). Fine exposure estimates shown in red.
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Prioritized Action Checklist
A ranked to-do list of what to fix first, with specific corrective steps for each finding.
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CFR Citations & Regulatory References
Every finding linked to the specific regulation it addresses. Show it to your attorney, your insurer, or an inspector.
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Delivered Within 48 Hours
Report delivered via email as a formatted PDF. Intake form to delivery in two business days or less.
One-time flat fee. No upsell required.
Monthly & Ongoing Deliverables
- ✓ Client uploads service tickets & purchase logs to shared folder
- ✓ Records reviewed against 40 CFR §82 requirements
- ✓ Automated status confirmation sent to client
- ✓ Regulatory update alerts if rules change
- ✓ Full written compliance report — inspector-ready
- ✓ Updated risk assessment with any new findings
- ✓ Revised action checklist
- ✓ Full annual audit refresh
- ✓ Updated equipment inventory review
- ✓ AIM Act registration deadline tracking
Billed monthly. Cancel with 30 days notice.
Growth Retainer
The Growth Retainer is ongoing, hands-off compliance management. Once onboarded, clients upload their service records each month and receive a monthly status confirmation and quarterly written compliance report.
At 10 clients, this tier runs at roughly $600/hour effective consulting rate — the economics of systemized compliance, not billable hours.
The retainer is built around the reality that EPA compliance is not a one-time event. Regulations change, refrigerant thresholds shift, and inspectors do not announce themselves. Ongoing monitoring catches issues before they become violations.
Why retention is high
Once your equipment inventory is mapped, records are organized, and compliance history is documented in our system, switching providers means starting from scratch. The pain of leaving exceeds any price difference.
Ideal for:
- ✓ HVAC contractors with ongoing service contracts
- ✓ Property managers with multiple HVAC systems
- ✓ Single-location commercial businesses with 15+ lbs of HFC
Enterprise Retainer
The Enterprise Retainer is designed for larger HVAC contractors, commercial real estate portfolios, and property management companies operating across multiple locations — each with its own equipment inventory, technician roster, and compliance calendar.
In addition to everything in the Growth Retainer, Enterprise clients receive a staff compliance training portal, violation response letter drafting, and priority SLA support.
Ideal for:
- ✓ HVAC contractors with 3–10 service locations
- ✓ Commercial real estate owners with multiple buildings
- ✓ Property management companies (10–100+ units)
- ✓ Businesses that have received or are at risk of a Notice of Violation
Everything in Growth, Plus:
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3–10 Locations Covered
Each location tracked separately with its own equipment inventory, technician list, and compliance calendar.
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Staff Compliance Training Portal
A documented training resource for your technicians covering Section 608 recordkeeping requirements, leak inspection procedures, and AIM Act changes.
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Violation Response Letters
If your business receives a Notice of Violation, we draft the formal response letter with supporting documentation.
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Priority SLA
Priority response for urgent compliance questions, inspection notices, or time-sensitive regulatory deadlines.
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AIM Act Registration Assistance
We handle system registration filings for large and medium facilities, including the March 2026 medium-facility deadline.
Custom onboarding. Book a discovery call first.
New for 2026: AIM Act Compliance Services
The AIM Act Subpart C took effect January 1, 2026 and created entirely new compliance obligations for millions of businesses. These add-on services address the most urgent new requirements.
System Registration Assistance
We prepare and submit your EPA appliance registration for medium (200–1,499 lbs) and large (1,500+ lbs) facilities. Includes equipment inventory documentation and deadline tracking.
AIM Act Subpart C — §84.32
A2L Refrigerant Safety Compliance
Guidance on R-454B and R-32 (mildly flammable A2L refrigerants) safety requirements, including leak detection sensor placement rules for occupied spaces above the 3.91 lb threshold.
AIM Act — A2L handling requirements
Commercial Refrigeration Fast-Track
Under the AIM Act, commercial refrigeration systems now have a 14-day repair window (vs. 30 days for comfort cooling). We provide the documentation infrastructure to track and prove timely repairs.
AIM Act Subpart C — 14-day repair rule
Automatic Leak Detection Planning
Required for facilities with 1,500+ lbs of HFC refrigerant by January 1, 2027 (existing equipment). We help you understand the requirement scope, timeline, and documentation needed to demonstrate compliance.
AIM Act Subpart C — §84.101(b)
The Onboarding Process
From first contact to compliant in less than a week.
Free 15-Minute Discovery Call
We discuss your business, equipment, and current recordkeeping setup. You get an honest assessment of your exposure and a recommendation for the right tier.
Intake Form & Document Submission
You complete an 8-section intake form and upload relevant documents. We handle the rest — no technical knowledge required.
Compliance Audit & Report
We review everything against current EPA requirements and deliver your written compliance report within 48 hours. Starter Audit clients receive a flat-fee invoice at this stage.
Ongoing Monitoring (Retainer Clients)
Growth and Enterprise clients are onboarded to the monthly review process. Equipment inventory is mapped, the shared document folder is set up, and recurring billing is activated via Stripe.
California CARB Compliance
California imposes its own refrigerant regulations on top of federal EPA 608 — and they are stricter in nearly every dimension. If your business operates in California, federal compliance alone is not enough.
CARB RMP — Refrigerant Management Program
CARB's RMP applies to any California facility with regulated refrigerant appliances. It mirrors EPA 608 in structure but is tighter on timelines, recordkeeping depth, and reporting requirements.
Key Differences from Federal EPA 608
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Leak repair: 14 days — not the federal 30-day window. All system types, no exceptions.
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Recordkeeping retention: 5 years on-site — federal minimum is 3 years.
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Calendar-based leak inspections — required on a fixed schedule, not only when a threshold is crossed.
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Automatic Leak Detection (ALD) — required for large enclosed systems.
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CARB R3 registration & annual reporting — separate from any federal registration requirement.
CARB — 17 CCR §§95380–95396
HFC & GWP Restrictions — SB 1206
California's SB 1206 (Stationary Sources: High Global Warming Potential Refrigerants) imposes GWP-based restrictions on refrigerant purchases and equipment use that have no direct federal parallel.
What SB 1206 and CARB HFC Rules Require
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GWP-based purchase restrictions — certain high-GWP refrigerants cannot be purchased for use in new equipment after defined cutoff dates.
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California enforces HFC leak rules independently — even during periods when federal enforcement was suspended (post-2017 rollback), CARB continued full enforcement.
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R3 system reporting — annual refrigerant usage, purchases, and leak events must be reported through CARB's online R3 platform.
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Refrigerant purchase documentation — stricter than federal; purchase records must tie to a specific registered facility and appliance.
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SB 1206 sunset schedule — phased-out refrigerants follow a California-specific timeline distinct from federal AIM Act phasedowns.
California businesses must comply with both federal AIM Act HFC rules and CARB's separate GWP restrictions — even where they overlap or conflict. The stricter rule always applies.
CARB HFC Regulations — 17 CCR §95380 et seq.
CARB vs. Federal EPA 608 — Side by Side
| Requirement | Federal EPA 608 | California CARB | Applies To |
|---|---|---|---|
| Leak repair window (comfort cooling) | 30 days | 14 days | All regulated systems |
| Recordkeeping retention | 3 years | 5 years on-site | All service records |
| Leak inspection trigger | Threshold-based only | Calendar + threshold | All regulated appliances |
| Automatic leak detection | 1,500+ lbs (by Jan 2027) | Large enclosed systems | Large facilities |
| Facility registration system | EPA online portal | CARB R3 system | Mid & large facilities |
| Annual reporting required | Post-registration | Yes — via R3 | Registered facilities |
| HFC purchase restrictions | AIM Act GWP phasedown | SB 1206 + CARB schedule | All refrigerant buyers |
| Max penalty per violation per day | $44,539 | $10,000 | Both independent |
Operating in California?
A Veriflo Compliance audit for California businesses covers both EPA 608 and CARB RMP requirements in a single engagement. Ask about California coverage on your discovery call.